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Web Folders: A New Way to Share Information in Office 2000

In Microsoft Office 2000 you can use Web folders to share documents created in any Office program in one easy-to-find location. So what's a Web folder? It's a shortcut to a Web server. When you save a document to a Web folder, the file is saved on a Web server, not on your computer's hard disk.

Anyone who has access to your Web server can view the documents in your Web folder. With your permission, readers can also make changes directly to those files. For example, co-workers in different locations can help each other prepare for a meeting, making last-minute revisions to an Excel worksheet and a Word document in the same Web folder.

To find out if your Web server supports Web folders, see your system administrator or ISP. For information, you can read an overview of Web folders in

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FrontPage Server Extensions
Articles for Microsoft® FrontPage® 2000 and Microsoft® Office 2000

Overview

The FrontPage Server Extensions are software that allows a Web server to communicate with FrontPage to provide advanced functionality without the user having to know any programming.

Functions Enabled by FrontPage Server Extensions

There are many things that are enabled when a hosting company supports the FrontPage Server Extensions on their server, including:

The ability to author remotely. That means that you can create and edit Web pages while connected directly to the server.

The ability to publish files easily. Instead of having to create web pages and then figure out how to use a FTP program to transfer the files to the hosting company, FrontPage makes it easy. You just create your page, select the Publish button from the standard toolbar, tell FrontPage your site's URL, user name, and password, and then the client running FrontPage and the server running the FrontPage Server Extensions take care of transferring the pages for you and making sure that the hyperlinks still work.
Components Like Hit counters. Instead of having to figure out how to get the Web page to communicate with the server to keep track of how many people visit a site, you can just insert the hit counter component in FrontPage, and it will take care of talking to the server. There are many additional features like FrontPage 2000 database, forms, and search forms that also require Server Extensions support in order to work.
Site management. The FrontPage Server Extensions keep track of hyperlinks, fix them automatically when pages are renamed or moved, and site reports are kept that help tell you what pages are slow to load, what content is old, and what hyperlinks are broken. These site management features require FrontPage Server Extensions in order to work.

How to Install and Use Web Folders in Internet Explorer 5

Web Folders is a Web authoring component that is included with Internet Explorer 5.

How to Create Web Folders

To create a Web Folder, use one of the following methods.

Method 1

In Internet Explorer, click Open on the File menu.
In the Open box, type http://server_name/folder_name, where server_name is the name of the appropriate server, and folder_name is the name of the appropriate folder.
Click to select the Open As Web Folder check box, and then click OK.

Method 2

In My Computer, double-click Web Folders, and then double-click Add Web Folder.
In the Type The Location To Add box, type http://server_name/folder_name, where server_name is the name of the appropriate server, and folder_name is the name of the appropriate folder, and then click Next.
Type a descriptive name for your Web Folder shortcut, and then click Finish.

How to Use Web Folders to Manage Files

Web Folders installs as a namespace (or shell) extension with an icon in My Computer (root object in Windows Explorer). This root object is a container for shortcuts to your Web publishing sites. You can use Windows Explorer to view, move, copy, rename, delete, create new, sort or group files by properties, and view property sheet information for files in a Web folder, depending on your authoring and security permissions on the Web server.

The namespace extension observes the viewing preferences that you set in the Folder Options dialog box in Windows Explorer. If you choose not to view files with registered extensions (for example, .dll, .drv, .pnf, and so on), files in a Web Folder with one of these extensions are not shown.

NOTE: Files that generate a Hypertext Markup Language (HTML) view of the folder (for example, scripts with a .asp or .cgi extension), and other files that may not be intended to be edited by users (for example, program files with either a .exe or .dll extension), may appear in the Web Folders view of a folder. Administrators may want to use NT file system (NTFS) permissions or some other method to prevent users from editing these files.

Supported Web Servers

You can use Web Folders with servers that meet the following requirements:

The server must support WEC (FrontPage Extensions 97, 98, or 99) or it must be a WebDAV server. WebDAV, or Web Distributed Authoring and Versioning, is a set of extensions to HTTP 1.1 that enable users to read and write documents over the Web.

For additional information about WebDAV, view the following The Internet Engineering Task Force (IETF) Web site:

http://www.ietf.org/html.charters/webdav-charter.html
You must have at least Author and Browse permission on the server (for example, in FrontPage Explorer). In addition, you must have the appropriate NTFS permissions to view or modify files if the Web Folder is on an NTFS volume.

IMPORTANT: Web Folders enable authorized users to browse and modify content on a supported Web server. Administrators of supported Web servers who want to protect their computers from access by unauthorized users should consult the documentation that is included with the Web server software.

Known Issues With Web Folders

Web Folders is not removed when you uninstall Internet Explorer 5 and you cannot uninstall Web Folders separately.

To remove the Web Folders icon from My Computer, delete the following registry key:

HKEY_CLASSES_ROOT\Clsid\{BDEADF00-C265-11d0-BCED-00A0C90AB50F}
Web Folders does not work after you uninstall of Internet Explorer 5 back to Internet Explorer 2.0. Note that Web Folders does work with Internet Explorer 3.0 or later.

Common Web Folder Error Messages

If you add a Web Folder for a site that is not available or not publishable (for example, if FrontPage Extensions is installed but Authoring is disabled), you may receive the following error message:

Error
Cannot connect to the Web server. The server could not be located, or may be too busy to respond. Please check your typing or check to make sure the Web server is available. For details, see c:\windows\TEMP\wecerr.txt.

Verify the server is available using Internet Explorer. If the server can be opened in Internet Explorer, contact the server administrator to request that publishing be enabled.
If you add a Web Folder for a site that is publishable (for example, if FrontPage Server Extensions are present and authoring is enabled) but you do not have rights to view or modify files, you are prompted for your user name and password and you may receive the following error message:

Error
You do not have permission to access this Web Folder location.

Contact your server administrator to grant you the necessary permissions.
If you specify a non-HTTP Uniform Resource Locator (URL) when you add a Web Folder by using the Add Web Folder Wizard, you receive the following error message:

Error

The location you have entered is not an HTTP URL. Web Folder locations must be HTTP URL's which point to a folder on a Web server.

Specify a valid HTTP URL.
When any non-specific error message occurs when you attempt to open a Web Folder, you receive the following prompt to browse to the URL:

Internet Explorer could not open Web_address as a Web Folder. Would you like to see its default view instead?

If you click No, the procedure is canceled. If you click Yes, Internet Explorer attempts to open the Web site. If Internet Explorer is unable to open the Web site, you may have specified a server that does not exist. If Internet Explorer can open the Web site, you may have specified a protocol that is not supported by Web Folders, or the server does not support the WebDAV protocol or does not have FrontPage Extensions installed.

Additional query words: 5.0 5.00 5.50 errors error messages

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